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I/ Privileges
of Student Organizations:
Use of the University of New Orleans name.
Assistance and advisement from the Campus Activities Staff.
Use of the University services, equipment, facilities, and resources
for business, recreational, and social functions.
Participation in University activities and programs (i.e., After
Hours, Activities Fair, Fall Fest, Spring Fest).
Inclusion in appropriate publications complied by the Office of Campus
Activities (i.e., Student Organization Directory).
Sponsorship of revenue producing functions in accordance with University
policies.
Mailbox located in UC 246 for all incoming organizational correspondence.
Free promotion of the organization through the pamphlets and flyers
distributed.
Use of University Center bulletin boards and/or lockers.
Use of photocopy machine located in the Office of Campus Activities.
This privilege includes copies at a reduced rate as well as monthly
billing.
Use of the Leadership Library located in the Office of Campus Activities.
II/ Rights
and responsabilities of an organization:
Responsibilities of Student Organizations
In order to maintain the privileges of a registered organization
and remain in good standing with the University of New Orleans, organizations
must fulfill the following responsibilities:
Manage and carry out its activities within its own constitution,
local, state, and federal laws, and University regulations and policies.
This includes but is not limited to discrimination in membership,
hazing, alcohol and drug misuse, disorderly conduct, and destruction
of property.
Conduct its business and fiscal operation in accordance with standards
of good business management and practice.
Be cognizant of the special role the organization holds as an integral
part of UNO and to act accordingly in the best interests of its members
and the University as well as the surrounding community.
Update the Office of Campus Activities as soon as possible when changes
occur in the organization.
Check organizational mailbox in the Office of Campus Activities at
least once a week.
Student organizations are recognized on the assumption that their
activities and programs contribute to the educational, professional,
civic, and social development of the student involved.
Student organizations have the following rights:
a. Use of the University of New Orleans name in all information,
publicity, and references. (Materials that will be distributed off
campus need to be reviewed.)
b. The services of the Office of Campus Activities, including assistance
in planning, carrying out, evaluating activities and programs, and
assistance in making the organization more effective and efficient.
c. Use of University facilities free of charge or with a minimal fee.
d. Invitation of off-campus speakers and artists to appear for regularly
scheduled meetings and assemblies (subject to scheduling in accordance
with the proper procedures and the University Off-Campus Speaker Policy,
page17)
e. Sponsorship of profit-making activities and solicitation of funds
for organizational activities in accordance with University regulations.
f. Petition Student Government for funding.
III/ Recruiting
& working with an advisor:
Advisors for Student Organizations
The philosophy of faculty/staff advisorship of student organizations
is based upon several premises. The most important of these is that
meaningful educational relationships are beneficial to the students,
to the sponsors, and to the university community as a whole. Other
benefits to be derived from serving as advisors include the following:
1. Advisors can offer organizations experience to assist in the growth
and development of leadership within the organization.
2. Advisors provide a degree of continuity to student organizations
whose composition must necessarily change from year to year as new
students enter and others graduate.
3. Advisors’ knowledge of university operations should enable
them to assist organizations in facilitating organizational programs
and the achievements of organizational goals.
4. As an employee of the institution, the advisor is in a position
to safeguard the university as well as the organization by working
with groups to assure that organizational programs and activities
are educational in nature, that they contribute to the institution,
and the organization thus is worthy of continuing recognition and
association.
All organizations, therefore, are required to have at least one advisor
who is a member of the faculty of administrative staff.
It is the responsibility of each student organization to submit the
names of their advisor(s), campus address and phone number to the
Director, Student Development Activities.
If the organization believes it is necessary they may have more than
one advisor.
In accepting the position of advisor for a student organization,
the faculty or staff member should undertake to be present at as many
activities and meetings as possible of the group he/she is advising.
Requests for space in the University Center or its patios or grounds
are made in the UC Scheduling Office, UC236. Reservations are accepted
on a first request/first confirmed basis, so requests should be
made early. The deadline for reservations is 11:00a.m. on the day
before the planned meeting or activity. Recognized organizations
may make a series of reservations, but provisional groups may not.
No food or beverage items may be brought into the University Center,
AP 14.1, 9/16/92. If a group wishes to have food or beverages, arrangements
can be made in the Campus Dining Office, UC250.
Any facility, equipment, or staffing charges will be billed to
you at the address listed on your room reservation. Payment is due
within 30 days of the invoice date. After arrangements are made
for your catering needs, Campus Dining will provide you with your
invoice. Payment for catering orders must be made no later than
the last business day prior to your event. Nonpayment of charges,
social misconduct, or damage to facilities may result in loss of
University Center and Campus Dining privileges and/or judicial procedures.
Requests for use of recruiting and/pr fundraising tables in academic
buildings should be made through the Office of Campus Activities.
Forms, available in UC246, must be completed by the student organization
officer and signed by the Dean of the academic college authorizing
the space. Reservations should be made at least one week in advance.
To reserve the Library Quad, the form must be signed and approved
by the Director of Student Development, Campus Activities, UC 246.
1/ Fundraisers
2/ SG Funding
A/ SG Academic Travel Funding
Students seeking funding for academic travel, such as conferences,
are allowed the opportunity to apply through student government.
An individual can receive a maximum of $400 and a group (3 or
more students) receives a maximum of $1000. Students can pick
up an application in the SG office, UC 234 and must submit all
forms required at least 30 days prior to trip.
B/ SG Funding through the Senate
How to Request Funds from SG
Step 1: Writing a bill is easy, but you should always discuss
it
with the SG treasurer or vice president. Make an
appointment as soon as possible, so that your bill meets all
SG guidelines before you present it to the Senate.
Step 2: Present the bill to the Senate. Be prepared to answer
questions concerning your bill.
Step 3: After your bill passes, you should make an appointment
with the SG treasurer so that you can fill out all necessary
paperwork before your trip or event occurs.
In order to understand all of your options and responsibilities
you must speak with the SG Treasurer.
3/ Hospitality
Food Grant
4/ Raffles
/ Lousiana Gaming License
VI/ Organization
WebPage / Email Account
VII/ Policies
1/ Food and
Beverage Policy
UNO Administration Policy 14.1 (revised 9/16/92) governs all food
and beverage policies for UNO campus events. Organizations should
consult a copy of the policy in the Office of Campus Activities
(UC 246) for details. The following are general guidelines from
this policy.
UNO Campus Dining is responsible for the purchasing, preparation,
sale, and service of all food and beverages consumed at any campus
event. Contact the Campus Dining Office, UC 250, for food or beverages
at meetings or events. If your event is in the Lakefront Arena or
the Newman Center, contact the management in these buildings fro
their policies. If a group chooses to have alcohol at an event the
following regulations must be followed:
An alternative (non-alcoholic) beverage must be available whenever
alcohol is served, in sufficient quantity, and for the duration
of the event. Wne supplies of an alternative beverage are exhausted,
the serving of alcohol will immediately cease.
No-cost or low-cost alcohol may not be used as an enticement to
attend events. Alcoholic products may not be used as prizes, awards,
or giveaways at events or programs, although redeemable coupons
or certificates are permissible for such purposes.
Event names or advertisement should reflect the purpose or subject
of the event. Terms such as “Beer Blast” and “Keg
Party” indicate the consumption of alcohol as the major purpose
of an event and should not be used.
When University departments or student organizations enter into
joint sponsorship of events or programs with alcoholic beverage
companies, the company’s name may appear on printed advertisements
or other materials, but should not appear to be the primary sponsor.
A “reasonable portion” of the event budget, as determined
by the event coordinator and UNO Campus Dining, shall be designated
for the purchase of food items.
Additional information regarding the sale and consumption of alcohol
may be found on page 27 of the UNO Student Handbook.
2/ Freedom
of Expression Policy
All students are guaranteed freedom of expression to the University
of New Orleans accept the responsibility to conform to all UNO rules
and regulations. The University will make every reasonable effort
to make the rules and regulations available. Each student is responsible
for becoming familiar with and abiding by them.
All students at the University of New Orleans have the following
rights and freedoms
1. All students are guaranteed freedom of expression and assembly.
Students have the right to organize groups or to join associations
in support of any cause or common interest as long as gatherings are
held in an orderly fashion and are not disruptive to the members of
the University community or to the functioning of the University.
2. The student press is to be free of censorship.
3. The role and responsibility of Student Government shall be explicit
and clearly defined. Student Government affords a means of student
expression in the formulation and application of all institutional
policies affecting academic and student life.
4. Upon seizure or arrest by University officials, a student will
be informed of his or her legal rights accordance with law.
5. Students will not be subject to duress by arresting officers to
coerce admission of guilt or gain information about conduct of other
suspected person(s).
6. No searches or seizures of a student’s living space or private
property will be ordered or conducted unless the order is issued by
University officials upon reasonable suspicion of violations of law
or of University policy, rules, or regulations. However, searches
and seizures may be conducted by University officials including the
staff of the University Housing Office and/or the University Police
once reasonable suspicion of a violation is found.
7. Students and student organizations have the right to a fair and
impartial resolution of an alleged violation.
8. Students and student organizations have the right to be free from
discrimination or harassment on the basis of race, color, religion,
sex, disability, national origin, age, sexual orientation, martial
or veteran status, or any other status protected by law.
9. Students shall have the opportunity to participate in the formation
of policy directly affecting students through membership on committees
as nominated by the Student Government President and determined by
appropriate administrators and/or through the Chancellor.
All students at the University of New Orleans have the following
responsibilities
1. Students and student organizations will respect the rights of
others, maintain behavior that is conductive to a teaching and learning
environment, and uphold the integrity of the University.
2. Students and student organizations will abide by all University
policies, rules, and regulations.
3. Students have the responsibility to know and to obey the laws of
the United States, the State of Louisiana and local governments. Student
status in no way exempts them from requirements of obeying such laws.
3/ Policies
on Posting and Advertising an Event
On- Campus
A student or organization wishing to post a sign on campus shall
observe the following guidelines:
Students and/or organizations may not post or carry a sign on campus
that:
a. involves non-permissible solicitations
b. contains materials that are obscene, vulgar, libelous, or a form
of harassment
No object other than a sign may be posted on University property.
Prior to the posting of a sign, the student or organization must:
a. deposit a copy, photograph, or description of the sign to the
Office of Campus Activities;
b. include on each sign the name of the organization, as well as
the date of posting or date of event;
c. an organization must receive approval from the main office responsible
for the building in which the material will be posted, such as the
Dean or Manager, and this approval must be provided to the Director
of Student Development Activities.
Fliers may be posted on bulletin boards only. Posting on doors,
windows, walls, etc. is not permitted. Bulletin Boards are under
the jurisdiction of the college, school, department, or administrative
office that maintains it. An organization must apply to the appropriate
official for permission to use a bulletin board.
Fliers and/or posters must be approved by an SG official prior
to posting on any of the kiosks on campus. Signs will be removed
twice a semester by the Student Government or as the need arises.
All signs written in a foreign language must contain a translation
in English and receive a stamp of approval from the Dean of Student
Life, UC 260, to be posted. A student or organization shall remove
each sign that was posted no later than 14 days after posting or
attaching, or no later than 48 hours after the event has ended,
whichever is earlier.
A student organization shall clean the area around which the sign
was posted.
No person may remove a sign posted or attached in accordance with
this policy without permission from the student organization that
posted the sign, or from the University official who authorized
the sign to be posted.
Posting and Advertising Events
All material posted or distributed by registered student organizations
must be approved by the Office of Campus Activities.
University Center
The Alcove
Located at the South entrance of the University Center, the alcove
is for personal notices of items for sale, rent, services, etc.
by individuals only. No commercial notices are allowed. The Information
Desk attendant must approve the item.
Display Case
The glass case stretching along the East wall of the lobby may be
reserved for one week at a time through the UC Scheduling Office,
UC 236.
Easels
Easels may be used in the UC Lobby to announce upcoming events.
Groups may reserve one easel for a maximum of one week. They may
be reserved through the UC Scheduling Office, UC 236.
Ticket Desks
There are two ticket desks in the north lobby that may be used for
specific organization sales and/or information distribution. Contact
the UC Scheduling Office, UC 236, for reservations.
Information Desk Distribution
Fliers, brochures, and other materials may be distributed at the
information Desk of the University Center. This privilege is reserved
for UNO student organizations and departments. The organization’s
name must appear on the material distributed and it must have the
approval of the information Desk attendant.
4/ Distribution
of Literature
The University recognizes that the student’s right as a citizen
to speak and write freely is protected by the First Amendment.
Printed materials may be distributed on campus by a student or
recognized student organization in an orderly manner to those who
wish to receive it as long as the material is not obscene, vulgar,
libelous, or a form of harassment and does not contain non-permissible
solicitation. Distribution must be conducted so as not to interfere
with free and unimpeded flow of pedestrian and vehicular traffic,
or to disturb or interfere with academic or institutional activities.
Other procedures governing the distribution of literature on campus
are as follows:
All literature distributed on-campus shall identify the student
or organization distributing it (e.g. the organization’s name
must appear on the materials and be listed as the sponsor).
No student or organization may distribute literature by accosting
individuals or by hawking or shouting.
No student or organization may use the University’s name
or symbols in identifying the publisher of printed material distributed
on-campus without the express authorization of the University.
A student organization distributing printed materials on campus
shall clean the area around which the materials were distributed.
All literature distributed must be in English.
Under no circumstances will a student or organization be allowed
to transfer the rights to distribute on campus to anyone not associated
with the University.
5/ Selling
and Soliciting on Campus
The University of New Orleans prohibits selling, soliciting, and
deliveries of personal orders in University buildings or on University
grounds.
In order for a vendor to sell goods or services or to otherwise
solicit business on the UNO campus, explicit permission is required
either from the Vice Chancellor for Business Affairs or his/her
designated agent. (The Campus Activities Office has been authorized
to approve solicitations by a student organization).
Generally state laws and University policy prohibits the use of
University facilities for private gain. University employees or
others may not, therefore, use meeting rooms, classrooms, etc. to
sell or solicit orders. However, facilities such as the University
Center meeting rooms may be rented for approval usage.
External organizations may request to sell products on the campus;
generally, such activities will be limited to formal “flea
markets” or “fair” activities, at times and in
locations specified by the University.
Representatives of companies providing approved employee benefit,
e.g., tax sheltered annuities, supplemental medical insurance, etc.,
are encouraged to schedule group demonstrations at regular intervals.
However, such providers are permitted to contact employees by phone
to schedule individual appointments.
Individual appointments which have not been designated as official
University retail outlets are not authorized to sell products or
services unless formally approved by the Office of Business Affairs
and appropriate provisions for applicable sales taxes, insurance,
etc., have been provided.
The University will not tolerate nor condone hazing in any form.
Policies governing hazing are as follows:
1. The University defines hazing as any willful act by one student
alone or acting with others, directed against any other student
that:
a. subjects the student to indignity or humiliation
b. intimidates the student to ignominy, shame or disgrace among
fellow students
c. humbles, or is calculated to humble, the pride, stifles the ambition,
or blights the courage of the student attacked
d. discourages the student from remaining at the University, or
causes him or her to leave rather than submit to such acts
e. constitutes a legal assault, by striking, beating, bruising,
maiming or any other physical violence
f. threatens to commit acts of violence.
2. Complaints concerning possible violations are to be directed
to the Associate Dean-Judicial and Student Assistance. Cases will
be dealt with on an individual basis.
3. Specifically forbidden hazing activities include, but are not
to: paddling in any form; creating excessive fatigue, physical and
psychological shocks; publicly wearing apparel that is bizarre and
not in good taste; engaging in buffoonery, morally degrading or
humiliating games and activities; deprive persons of the opportunity
for sufficient sleep; forcing or coercing persons to consume alcohol
or unusual substances, such as unprepared food; participating in
blindfold trips; and requiring any activities that would cause a
student to violate the judicial code of the University or any state
or federal laws.
7/ Demonstration
Policy
8/ Link to
Student Handbook
Click here
to open the Student Handbook in PDF Format.
9/ Link to
Judicial Codes
Click here
to access the UNO judicial code.
VIII/ The Leadership
At-a-Glance
Basic Questions
What are the goals of your program? What do you intend to accomplish
by sponsoring this event?
Who is taking responsibility for planning and implementing this
program?
Who do you want to participate in your program?
Further Questions
What is the best format for your program? (e.g., morning vs.
afternoon schedule or
one event vs. a series of programs)
Are there any events scheduled at this time that would interfere
with your
program? (exam week, special activities scheduled by other areas)
What facilities will you need to utilize for your program? Will
facilities be
available?
Who will schedule the facility?
Who will arrange for the quest speaker, band, or exhibit?
Publicity
What is the most effective way to advertise your program?
Who will design, distribute, and remove posters and flyers advertising
your event?
What is the university’s policy on posting signs?
Who will get the publicity approved with the Office of Campus
Activities?
Special Arrangements
Who will arrange for equipment?
Who will be responsible for clean up?
What time line have you developed for tasks to be completed prior
to and during
the program?
What campus policies and procedures pertain to your program?
Financial Planning
What are your sources of funding? How much money is budgeted
for this event?
What are the estimated costs of the program?
Who will be charged with developing a budget for the program?
How do you plan to keep track of your expenses and income?
What is the university’s policy on solicitation?
If You Charge Admission At Your Event
How will the tickets be priced?
Who will arrange for the purchase of tickets?
Who will make the deposits?
Who will handle security at the door?
Who will have tickets printed?
Refreshments
Can you serve refreshments in the facility you have reserved?
Who will be responsible for ordering and serving refreshments?
How much do you plan to spend on refreshments?
Who will obtain a food permit for on-campus distribution of food?
Evaluation
How do you plan to evaluate your program?
Who will be responsible for evaluation of the program?
Step 1: Needs Assessment
The process of finding out what programs are wanted, needed,
or useful.
Listen to what people around you are talking about.
• Does someone want you to sponsor a certain program?
(e.g., bring a special entertainer to perform)
• Is there a particular program that is needed?
(e.g., a food drive for needy families)
• Would implementing a new program be useful?
(e.g., start a recycling program)
Step 2: Idea Foundation
The process of consolidation everyone’s thoughts on exactly
what program would fit the needs expressed in Step One.
One effective method for formulating ideas is brainstorming.
If you choose brainstorming, be sure you have someone write down
all ideas. After the ideas are written down, evaluate each as
possible program ideas. Eliminate ideas based on the following
criteria:
1. Time involved
2. Money involved
3. Supplies needed
4. Scheduling conflicts
5. Lack of resources or facilities
Step 3: Planning the Program
This step entails deciding what needs to be done and who is going
to do it.
Get organized! Keep good notes from beginning to end.
Do not simply ask for volunteers. Ask people to be responsible
for specific parts of the program. Provide support for them and
always follow up.
Identify the importance of each part of the program. No one wants
to consider his/her participation menial.
Set up committees with specific responsibilities and timetables.
Be aware of other activities to prevent conflicts in scheduling.
Utilize all resources. What are your members good at doing?
Give specific directions when delegating responsibility, preferably
in written form.
State what needs to be done and when it should be completed.
Setting up the Program
Plan a budget and stick to the funds allocated.
Pick a date that doesn’t conflict with any previously planned
activities. Don’t try
to compete with a more appealing activity.
Set up and make committee assignments.
Set a timeline for each committee.
Make sure contacts are made:
-reserve facilities (confirm special set-up)
-contact presenters (confirm time, place, attendance #s, etc.)
-notify authories (if appropriate, contact police, fire dept..,etc.)
Meet periodically with committees and monitor their progress.
Plan publicity. Send out invitations when appropriate.
Check all arrangements prior to the program.
Publicly acknowledge those who helped. Always send thank you notes.
Evaluate the program.
Step 4: Publicity
This step involves advertising the program in the most effective
way possible.
In order to publicize and promote events effectively, it is important
to develop good publicity and promotional techniques.
When the same techniques are used over and over again, the effect
is lost. Publicity is one of the most important elements of implementing
a successful program. Publicity can make or break a successful
program, yet too often publicity is the area in which we spend
the least amount of time.
The purpose of publicity:
1. Good publicity will stimulate interest and involvement.
2. Publicity serves as a means to reach your target group.
3. Publicity provides important information for your program.
All publicity should include:
1. Name of the event
2. Time and date of the event
3. Place
4. Admissions charge or state the event is free
5. Who is involved and who is invited
6. Any special information particular to your event
Step 5: Motivation
People should have a genuine desire to attend or participate
in the program.
Ways to increase interest include:
1. Educating your members about the value of the program.
2. Spreading your enthusiasm.
3. Rewarding members’ help and involvement either verbally
or in writing.
4. Getting members involved in the program by either planning,
working, publicizing, or presenting.
5. Emphasizing what participation can do for the member.
6. Having good publicity.
Step 6: Program Implementation
This process involves actually putting on the program.
Some important points to remember:
1. Prepare the set-up and physical arrangements for the program
early. Don’t wait to set up when the audience is present.
2. Check out the equipment you will need early.
3. Mentally think through the entire program and identify areas
that may need attention.
4. Be prepared to assist committee members with last minute problem.
5. Be prepared to introduce the program and the presenters.
6. Strive to impose a clear-cut opening and closing to the program.
7. Be ready to be flexible if the need arises; be sensitive to
the program.
Step 7: Evaluation
Evaluation is one of the most important aspects of the program.
Encourage honest feedback from the participants.
Be encouraged by each program. Learn from each one.
Look for positive experiences gained by participants.
Identify areas that need improvements and note future changes.
Provide forms for program evaluation, if applicable.
Complete a formal review of the entire program.
Make sure thank you notes are sent out.
Things that can go wrong
Equipment doesn’t arrive or doesn’t work
Room not set up
Money runs out
Other helpers don’t come through
Timing
Didn’t check out other scheduled activities
Held program at inappropriate time of the day
Choosing Poor Facilitator
Poor interpersonal skills
Poor speaker
Not knowledgeable enough
Unprepared Facilitator
Doesn’t show
Wrong expectations of number of people
Not enough time before program
Poor Publicity
Not eye catching
Not enough
Not enough in advance
Not creative or informative
Too cluttered
Poorly located
Poor Planning
Not setting goals
Not getting input
Not well-planned
Poor Location
Too far from participants
Not comfortable
Too hot/cold
Too many distractions
Unknown to participants
2/ How to
Run an Effective Meeting
A/ Meeting
Agendas
B/ Conducting
Meetings
C/ Organizational
Meetings
D/ Duties
of the Presiding Officer
A/ Leadership
Transition
B/ Skills
a Leader Needs
1/ What is
Risk Management?
2/ Campus
Police / Event Detail
3/ Planning
a responsible event
4/ Planning
a responsible trip
5/ Trip Insurance
Any time a group has an official off-campus event where the members
have to be transported, trip insurance must be obtained. Organizations
can purchase trip insurance for eleven cents per member per day.
Forms are available in the Office of Campus Activities, UC 246.
6/ Crisis
Management
7/ Driver
Safety Classes
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