OFFICE OF

CAMPUS ACTIVITIES

UNIVERSITY OF NEW ORLEANS

 

Leadership & Service Learning

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

For Organization Advisors

 

What is an Advisor?

While searching for the correct balance of all the functions an advisor must perform, I have come across many definitions. Rather than pick and choose among them, I have included many of them for your consideration.

...to encourage social maturity, to enhance the learning environment and encourage academic excellence, to encourage community relations and service projects to help establish a sense of involvement. -Pavonne

...to help set an atmosphere where students feel they can voice an opinion and initiate action. -Anonymous

...to offer a broader perspective on issues and problems by sharing your experience and expertise. -Anonymous

...the process in which an individual listens, recommends, informs, and maintains two-way communication with another individual or group of individuals. The definition includes the obligation that the advisor will act only in the best interest of the group. -Scott Miller

...to help facilitate the actualization of a group's goals without taking ownership of that group. -Jane Tuttle

...acting as liaison between the organization and the University administration.

...making suggestions for projects, budgeting concerns, assistance with elections, attending meetings.

...acting as motivator.

...assisting with interpretations of national standards and procedures, facilitating arrangements and activities on campus, providing practical advice to the officers and members, providing continuity, acting as role models, suggesting projects.

...ensuring fairness.

...operating as a sounding board.

...trouble shooting for problems when requested.

...serving as a resource, "reminders" and "reality" checks, available to cinsider and offer ideas, answer questions, and give encouragement and support.

...giving a helping hand, a shoulder to cry on, and a "swift kick in the pants" as needed.

taken from Mortar Advisor's Handbook

Back to Top

Advising Student Officers

The officers, whose influance should be greater than that of the advisor, can make or break an organization. Meetings between the faculty/staff advisor and officers typically serve as an occasion to discuss officer roles within the organization. An officer's primary responsability can be discussed and evaluated.

A good vehicle for discussion when meeting with officers is planning an agenda for the next organizational meeting. It can serve as a point of departure for discussion of areas of mutual concern. disucssions with officers should be based on genuine concern for the development of the leaders and the members of the organization.

Back to Top

Officer-Advisor Relationship

 

Organization officers may expect an advisor to:

Assist the group in formulating long range goals and in planning and initiating short-term projects.

Provide ressource information pertaining to the goals and purpose of the organization.

Suggest ways that the meetings of the organization can be improved.

Assist officers with University policy and procedural matters.

Assist officers in evaluating projects, performance and progress.

Suggest ways that will increase the officer's leadership skills.

Participate in social events.

Be available when emergencies or problem arise.

Attend meetings and programs.

 

An advisor may expect student officers to:

Keep the advisor informed of all organizational activities, meetings, issues and agendas, and send the advisor minutes of all meetings.

Meet regularly with the advisor to discuss organizational plans and problems.

Back to Top

Advising the Group

 

If the officers have developed a good agenda, the advisor will have minimal involvement at group meetings. The advisor is not the leader of the group. There are,however, occasions when active participation by the advisor is appropriate.

If an organization is considering a questionable activity, the advisor can take the following action:

Suggest other ideas that can be substituted for the one which is unsatisfactory.

Point out difficulties inherent to the plan.

Request that the group obtain the opinion of individuals or agencies affected by the action.

Contact the Office of Campus Activities. This office is responsible for recommending and interpreting policies regarding student activities. When an advisor has questions about the legality or appropriateness of an organization's plan, they should feel free to refer officers to this office.

If a group lacks creativity, the advisor can help motivate the members. Often, the first action a group takes in planning an event is to pull out the report from the previous year. Instead of approaching a program creatively, group members frequently rely on approaches from the past. An advisor can encourage the group to brainstorm ideas to promote creativity.

Brainstorming calls for student officers to define a fairly broad problem area and throw it open for uninhibited and free flowing suggestions from all members. Brainstorming generates an informal atmosphere that encourages even the most passive or withdrawn members to contribute. During discussion, organization members can pretend that the program has never been presented at the University. What are the possibilities for theme, location, refreshments, and atmosphere? The wide variety of ideas can then be narrowed to realistic proposals.

Some organizations reserve a few minutes at the close of their meetings for the advisor to say few words. The advisor may decide to make suggestions to the group at that time. The range of relevant topics includes words of approval, reaction or evaluation, inspirational comments, or even a few pertinent jokes.

 

Back to Top

Advising Tips

 

The advisor may want to point out factors or suggest ideas without imposing his/her own bias.

If an officer's idea is not consistent with the goals, philosophy, ethics, or constitution of the organization, the advisor may try to encourage the students to consider alternatives.

If the officer asks, "What should we do?" or "What do we think?" the advisor should provide ressource information, or point out various alternatives, but not make the decision for the group. The advisor is there to assist the officer but not to solve the problems for him/her.

If a faculty/staffadvisor decides to no longer work with the group, she/he should contact the Office of Campus Activities and formally notify the organization. A faculty/staff member may choose to resign as an advisor for any reason such as time constraints, lack of interest, or disapproval of group conduct, programs, or objectives.

Faculty/staff advisors should feel free to contact the Office of Campus Activities for information concerning student organizations. The staff members in this office appreciate the time and effort advisors devote to the welfare of students at the University of New Orleans.

 

Back to Top

 

 

 

UNO Home